Section Management Console

Advanced tools to bulk-create, retire, or merge sections across campuses and terms.

SECTION MANAGEMENT CONSOLE

Advanced tools to bulk-create, retire, or merge sections across campuses and terms.

  • Clone section structures from previous terms.
  • Retire old section codes while preserving history.
  • Bulk actions for campus-wide section adjustments.

Room & Venue Management

Configure room attributes, availability windows, and cross-campus room policies.

ROOM & VENUE MANAGEMENT

Configure room attributes, availability windows, and cross-campus room policies.

  • Set room availability per day/time block.
  • Assign priority usage to departments.
  • Temporarily disable rooms for maintenance.

Scheduling Management Console

Configure global scheduling rules and templates for weekly timetables.

SCHEDULING MANAGEMENT CONSOLE

Configure global scheduling rules and templates for weekly timetables.

  • Define non-teaching days and campus-specific holidays.
  • Lock critical schedules (e.g., board exams review classes).
  • Manage batch publishing of schedules to students and faculty.

Student Profile Management

Manage student clearances, track applications, and monitor clearance progress across departments.

Pending Clearance
5
Completed
12
In Progress
3
Rejected
2

Student Clearance Center

Trimester Clearances

Complete clearance after each trimester period

Semester Clearances

Complete clearance after each semester period

Graduation Clearance

For students completing their degrees

MY STUDENT CLEARANCE APPLICATIONS

View All →

Graduation Clearance

Application ID: STD-CLR-2023-GRD-042

In Progress Submitted: 5 days ago

Current Office

Library

Progress 60%

2nd Trimester Clearance

Application ID: STD-CLR-2023-T2-128

Approved Completed: 2 weeks ago

Certificate

Download
Progress 100%

STUDENT CLEARANCE TRACKING

Application Status: In Progress

Application ID: STD-CLR-2023-GRD-042

1

Submitted

Application received

Nov 1
2

Finance Office

Fees verification completed

Nov 3
3

Registrar Office

Academic records verified

Nov 5
4

Library

Checking for outstanding books

Current
5

Department Head

Pending

6

Certificate Issuance

Pending

Student Clearance Offices

Finance Office

Fee verification

Completed

Registrar Office

Academic records

Completed

Library

Book returns

In Progress

Department Head

Final approval

Pending

Faculty Profile Management

Manage faculty ranks, specialization tags, and cross-campus assignments.

Total Faculty
248
+12 from last term
Full-Time Faculty
156
62.9% of total
Part-Time Faculty
92
37.1% of total
Cross-Campus Assigned
34
Multi-campus capable

FACULTY DIRECTORY

Faculty ID Name Rank Department Primary Campus Cross-Campus Specialization Type Status Actions
FAC-2019-0042 Dr. Maria Santos
maria.santos@university.edu		 Associate Professor II College of Computing Antipolo Cainta, Taytay Database Systems, Data Analytics Full-Time ACTIVE
FAC-2020-0078 Prof. Juan Dela Cruz
juan.delacruz@university.edu		 Assistant Professor I College of Computing Cainta — Web Development, Mobile Computing Full-Time ACTIVE
FAC-2018-0023 Dr. Elena Reyes
elena.reyes@university.edu		 Full Professor College of Education Antipolo Binangonan Curriculum Development, Educational Psychology Full-Time ACTIVE
FAC-2021-0156 Engr. Roberto Mendoza
roberto.mendoza@university.edu		 Instructor II College of Engineering Taytay — Civil Engineering, Structural Analysis Part-Time ACTIVE
FAC-2017-0015 Dr. Carmen Lopez
carmen.lopez@university.edu		 Associate Professor I College of Business Binangonan Antipolo, Cainta Financial Management, Accounting Full-Time ON LEAVE
FAC-2022-0201 Mr. Antonio Garcia
antonio.garcia@university.edu		 Instructor I College of Arts & Sciences Cainta — English Literature, Creative Writing Part-Time ACTIVE

FACULTY BY RANK DISTRIBUTION

Full Professor
12
Assoc. Prof II
18
Assoc. Prof I
24
Asst. Prof II
28
Asst. Prof I
42
Instructor III
35
Instructor II
48
Instructor I
41

QUICK ACTIONS

POPULAR SPECIALIZATION TAGS

Database Systems Web Development Data Analytics Mobile Computing Networking Cybersecurity AI/Machine Learning Software Engineering

FACULTY DISTRIBUTION BY CAMPUS

Antipolo Campus
82
68 FT / 14 PT
Cainta Campus
64
42 FT / 22 PT
Taytay Campus
58
28 FT / 30 PT
Binangonan Campus
44
18 FT / 26 PT

RECENT PROFILE UPDATES

Date Faculty Update Type Details Updated By
Dec 1, 2025 Dr. Maria Santos RANK PROMOTION Promoted from Associate Professor I to Associate Professor II HR Admin
Nov 28, 2025 Prof. Juan Dela Cruz SPECIALIZATION Added "Cloud Computing" specialization tag Dept. Head
Nov 25, 2025 Dr. Elena Reyes CROSS-CAMPUS Assigned to Binangonan Campus as secondary Academic Affairs
Nov 22, 2025 Engr. Roberto Mendoza NEW HIRE New part-time faculty onboarded HR Admin
Nov 20, 2025 Dr. Carmen Lopez STATUS CHANGE Status changed to "On Leave" (Maternity) HR Admin

Load Policy & Caps Management

Configure maximum and minimum teaching loads by rank, campus, and term.

LOAD POLICY & CAPS MANAGEMENT

Configure maximum and minimum teaching loads by rank, campus, and term.

  • Define load caps for Instructor, Assistant Prof, Associate Prof, etc.
  • Set special load rules for administrators and coordinators.
  • Apply caps automatically in the Faculty Load Planner.

Academic Calendar Management

Design multi-campus academic calendars and control which dates are published.

ACADEMIC CALENDAR MANAGEMENT

Design multi-campus academic calendars and control which dates are published.

  • Maintain templates for trimester/semester models.
  • Version control for academic calendar changes.
  • Publish calendar snapshots to various dashboards.

Grade & INC Rules Console

Configure institutional rules for grading, INC handling, and special exams.

GRADE & INC RULES CONSOLE

Configure institutional rules for grading, INC handling, and special exams.

  • Define weightings (Prelim, Midterm, Final) per program or course type.
  • Set rules for INC completion, deductions, and deadlines.
  • Align rules with CHED and internal academic policies.

Grade Review Workflow Design

Design and adjust the approval flow for student grade review requests.

GRADE REVIEW WORKFLOW DESIGN

Design and adjust the approval flow for student grade review requests.

  • Configure steps (Faculty → Program Chair → Dean → Academic Board).
  • Set SLAs (time limits) per step and automatic reminders.
  • Control which roles may override or return a review.

INC Policy & Templates

Maintain official INC policies, completion letter templates, and communication presets.

INC POLICY & TEMPLATES

Maintain official INC policies, completion letter templates, and communication presets.

  • Store official INC completion and special exam templates.
  • Align INC messaging with updated "no permit, no exam" laws.
  • Push policy snippets to Student Hub and Faculty Workspace.

Grade Review Queue

Manage student-initiated grade reviews with a structured, documented workflow.

GRADE REVIEW QUEUE

Open student requests 21
Average resolution time 3.4 days

Manage student-initiated grade reviews with a structured, documented workflow.

  • Track each request by student, subject, faculty, and status.
  • Attach supporting documents (e.g., scanned exam, rubrics).
  • Provide final disposition (approved/denied) and remarks.

Grade & INC Approvals

Central queue for Academic Board to approve endorsed grade changes and INC completions, in compliance with policy.

GRADE & INC APPROVALS

Pending grade changes 8 requests
Pending INC completions 3 for review

Central queue for Academic Board to approve endorsed grade changes and INC completions, in compliance with policy.

  • Faculty → Program Chair → Academic Board routing.
  • Audit trail of who approved and when.
  • Automatic update of student Academic Records after approval.

POLICY SNAPSHOT

Display key policies (e.g., 10-day INC window, grade change deadlines) for quick reference.

PROGRAM & CURRICULUM MANAGEMENT

Advanced workspace to revise curricula, align with CHED policies, and manage program lifecycle (draft, pilot, active, to be phased out).

SAMPLE PROGRAM STATUS

Program Curriculum Status Effectivity Remarks
BSIT CHED 2018 ACTIVE 2018–Present For revision in AY 2026–2027
BSIT Rev 2025 DRAFT Target: AY 2026–2027 Pending Academic Board approval

INC PROCESSING

Manages full lifecycle of INC grades: tagging, 10-day grace period, special final exam, completion, and automatic zeroing of final exam if not processed on time.

INC RECORDS (SAMPLE)

INC ID Student Course Final Exam Date Deadline (10 days) Status
INC-2025-0041 Dela Cruz, Carlo WST 101 2025-11-05 2025-11-15 WITHIN 10 DAYS
INC-2025-0042 Reyes, Nina DBMS 102 2025-11-01 2025-11-11 EXPIRED · AUTO ZERO

GRADE REVIEW QUEUE

Student-initiated grade review requests (rechecking, clarification, computation audit) with step-by-step routing and timestamps.

Ticket Student Course / Section Reason Current Step Status
REV-2025-0071 Garcia, Leo Calculus 1 · BSIT-1A Disagrees with final exam score Dean Review IN PROGRESS
REV-2025-0080 Lopez, Anna WST 101 · BSIT-2A Request for breakdown Faculty Reply AWAITING FACULTY

GRADE & INC APPROVALS

Central queue for grade changes, INC postings, and critical grade exceptions requiring approval from Academic Head / Dean / Academic Board.

Request ID Student Course From → To Reason Initiated By Status
GR-2025-0143 Dela Cruz, Juan WST 101 2.75 → 2.25 Encoding error Faculty · Antipolo FOR REVIEW
INC-2025-0028 Santos, Maria DBMS 102 INC → 2.50 INC completion · Special Final Faculty · Cainta FOR ACADEMIC HEAD

ACADEMIC CALENDAR & EVENTS

School-level calendar used by Registrar, Academic Board, Student Hub, and Faculty Workspace.

KEY DATES (SAMPLE)

Date Event Type Remarks
2025-08-01 Start of Classes Instructional All campuses
2025-09-15 Midterm Exams Week Assessment No regular classes (as per policy)
2025-11-05 Final Exams Week Assessment INC policy 10-day grace period start

Faculty Registry

Masterlist of faculty members, ranks, and affiliations.

FACULTY REGISTRY

Masterlist of faculty members, ranks, and affiliations.

Active faculty 212
Full-time vs Part-time 68 FT • 144 PT
  • Store faculty profile, rank, specialization, and campus.
  • Link to Faculty Workspace and loads.
  • Flag faculty with overload or multiple campuses.

FACULTY LOAD PLANNER

Plan and simulate faculty teaching loads per term. This connects sections, timetables, and faculty registry records to ensure no overloads, no double-booked schedules, and fair distribution across campuses.

TOTAL SECTIONS ASSIGNED
86
BSIT / BSCS · Antipolo
FACULTY WITH FULL LOAD
24
18 units or as per policy
FACULTY UNDERLOADED
8
Can still receive subjects
FACULTY OVERLOADED
3
Requires justification & approval

FACULTY LOAD MATRIX (PER TERM)

Faculty Campus Units (Lecture) Units (Lab) Total Units Load Status # of Sections
Dela Cruz, Maria Antipolo 12 6 18 FULL LOAD 5
Santos, John Paul Cainta 6 3 9 UNDERLOAD 3
Reyes, Anna Taytay 18 3 21 OVERLOAD 6

SAMPLE FACULTY LOAD (DETAIL VIEW)

Dela Cruz, Maria

Antipolo · Assistant Professor

Specialization: Web Systems / DB / Capstone

LOAD SUMMARY

Lecture Units: 12

Lab Units: 6

Total Units: 18 (Full load)

CONFLICT CHECK

✕ No double-booked timeslots

✕ No overlapping campuses in the same timeslot

✓ Within maximum allowed overload (0 units)

Course / Section Schedule Room Units Year Level
WST 101 · BSIT 2A Mon/Thu · 8:00–9:30 AM Lab 203 3 (Lab) 2nd Year
DBMS 102 · BSIT 3A Tue/Fri · 10:00–11:30 AM Room 305 3 3rd Year
CAPSTONE 1 · BSIT 4A Wed · 1:00–4:00 PM IC Lab 3 4th Year

SECTION REGISTRY

All official sections created per program, year level, and campus. This is the basis for enrollment, timetable generation, and faculty load.

SECTIONS

Section Code Program / Year Campus Capacity Enrolled Status
BSIT-2A-ANT BSIT · 2nd Antipolo 45 42 OPEN
BSIT-2B-ANT BSIT · 2nd Antipolo 45 44 NEAR FULL
BSCS-1A-CAI BSCS · 1st Cainta 40 40 CLOSED

TIMETABLE & CLASS SCHEDULING

Visual planner that coordinates sections, rooms, and faculty availability. This view is simplified; future SKOLARIS versions can add drag-and-drop scheduling.

SAMPLE TIMETABLE (BY SECTION: BSIT-2A-ANT)

Time Monday Tuesday Wednesday Thursday Friday
8:00–9:30 WST 101 (Lab 203) — WST 101 (Lab 203) — —
9:30–11:00 — DBMS 102 (Room 305) — DBMS 102 (Room 305) —
1:00–2:30 GE Subject — GE Subject — —

ROOM & VENUE REGISTRY

Central list of all rooms and venues (lecture rooms, laboratories, AVR, computer labs, gyms) per campus, including capacities and equipment.

REGISTERED ROOMS

Room Code Campus Type Capacity Equipment Status
ANT-203 Antipolo Computer Lab 40 PCs, Projector, AC USABLE
CAI-AVR-01 Cainta AVR 150 Projector, Sound System USABLE
SUM-305 Sumulong Lecture Room 60 Projector FOR REPAIR

CURRICULUM & COURSE LIBRARY

Master repository of all programs, curricula, and courses. This is the academic backbone of SKOLARIS, used by Registrar, Academic Board, and Student Hub.

COURSES IN SELECTED PROGRAM

Course Code Descriptive Title Units Type Year / Term Status
WST 101 Web Systems and Technologies 1 3 Lecture + Lab 2nd Year · Term 1 ACTIVE
DBMS 102 Database Management Systems 3 Lecture + Lab 2nd Year · Term 2 ACTIVE
CAPSTONE 1 Capstone Project and Research 1 3 Lecture 4th Year · Term 1 UNDER REVIEW

Academic Board

Programs · Curriculum · Sections · Faculty Load · Calendar · Grades · INC

Focus: Academic Analytics (Insights) · Term-wide view for all campuses

ACADEMIC ANALYTICS • TERM OVERVIEW

High-level picture across all ICCT campuses for the current term.

TOTAL ENROLLED (ALL CAMPUSES)
18,250
+3.7% vs last term
AVERAGE LOAD PER FACULTY
17.6
+2.3%
ON-TIME GRADE SUBMISSION
92.5%
+2.7%
INC RATE (THIS TERM)
3.8%
Better by 9.5 pts

ENROLLMENT BY CAMPUS

Current vs Previous Term

Cainta
4,200
4,050
Antipolo
3,100
3,000
Binangonan
2,400
2,300
Cogeo
2,100
2,000
San Mateo
2,100
2,050
Sumulong
2,100
2,000
Taytay
2,200
2,150
This Term Last Term

AT-A-GLANCE

Academic risk indicators based on real-time data from Student Hub and Faculty Workspace.

Campuses with high INC rate (> 5%)
Antipolo, Cainta
Programs with overloaded faculty
BSIT, BSCS
Subjects with many "At Risk" students
Calculus 1, Data Structures, Accounting 1

ACADEMIC ALERTS

2 CRITICAL 2 ADVISORY

Items Requiring Academic Action

Critical

•
High INC rate in Antipolo — INC rate is 5.6% (target ≤ 3%). Focus on WST 101 and DBMS 102.
•
Overloaded faculty in BSIT — 3 faculty members with 21+ units. Review load planner.

Advisory

•
Grade submission delay — Two campuses below 90% on-time submission for midterms.
•
Sections near over-enrollment — BSIT-2B-ANT and BSCS-1A-CAI at or above 98% capacity.

Skolaris SIS · Academic Board · Nov 19, 2025 at 8:09 PM