Skolaris · Health & Wellness Center
Medical · Psychological · Dental · Wellness Platform
Open Clinical & Psych Cases
312
+4.7%
Includes active medical, psych, and dental cases
Today's Appointments
184
+7.0%
Scheduled across all services
Students with Risk Flags
76
+8.6%
Suicide risk, chronic illness, frequent emergency
Health Clearance Requests
42
+10.5%
For enrollment, PE, internship, and events
APPOINTMENTS
Appointments by Service (Weekly)
Medical
Psychological
Dental
CASE MIX
Clinical & Psych Case Types
Respiratory
GI / Abdominal
Injury / Trauma
Mental Health
Dental
Other
TRIAGE LEVELS
Current Triage Queue
HEALTH INCIDENTS
Incidents by Campus (This Term)
MENTAL HEALTH
Psychological Risk Levels
LIVE QUEUE
Triage Queue
| Student | Service | Triage | Wait |
|---|---|---|---|
| UA2023-00123 | Medical | Urgent | 12 min |
| UA2024-00891 | Psych | Priority | 8 min |
| UA2022-01320 | Medical | Routine | 5 min |
| UA2023-00456 | Dental | Priority | 15 min |
FIRST AID & INCIDENTS
Today's Incident Log
| Time | Campus | Type | Disposition |
|---|---|---|---|
| 07:50 | Cainta | Asthma attack | Nebulized & observed |
| 09:10 | Antipolo | Headache | Paracetamol, rest |
| 10:25 | Binangonan | PE injury (ankle) | Immobilized, sent to hospital |
| 11:40 | Cogeo | Anxiety episode | Referred to Psych |
PSYCHOLOGICAL RISK
Active Watchlist
| Student | Risk Level | Last Contact | Next Step |
|---|---|---|---|
| UA2021-00210 | High | 2 days ago | Follow-up today |
| UA2022-00981 | Critical | Yesterday | Daily check-in |
| UA2023-00432 | Moderate | 1 week ago | Schedule session |
TOP SIGNALS
Campuses with Highest Clinic Visits per 1k
| Campus | Visits / 1k | Mental Health Share |
|---|---|---|
| Cainta | 42.3 | 18% |
| Antipolo | 38.5 | 16% |
| Cogeo | 36.2 | 19% |
| Sumulong | 35.1 | 17% |
EXCEPTIONS
Items Needing Attention
Critical: 0
Advisory: 1
Critical
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| Type | Detail | Owner | SLA |
|---|---|---|---|
| No critical items | |||
Advisory
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| Type | Detail | Owner | SLA |
|---|---|---|---|
| Health Clearance | Over-SLA clearance share at Clinic 28.0% | Clinic Team | Address within 3 days |
Health Alerts Center
Centralized view of system-generated medical, psychological, and dental alerts across all campuses
Active Alerts
Monitor and manage health alerts requiring attention
What is tracked?
- Critical health alerts (e.g., anaphylaxis, seizure history, dialysis, cardiac conditions).
- Mental health risk flags and suicide-risk alerts.
- Medication / prescription renewals nearing expiration.
- Vaccination campaigns and required boosters per campus.
- Students with repeated emergency visits or first-aid incidents.
- Pending medical clearances required for PE, internships, or major events.
Suggested workflow
- Filter by severity = Critical at the start of each clinic shift.
- Coordinate with Student Affairs and Guidance for high-risk mental health alerts.
- Notify Program Chairs / Academic Board for students with health restrictions affecting PE / NSTP.
- Flag students needing hospital referral or specialist care.
- Close alerts only after documentation and proper handover in Skolaris.
| Severity | Type | Student / Campus | Summary | Opened | Status |
|---|---|---|---|---|---|
| Critical | Mental Health | UA2021-00210 · Cainta | Recent suicide ideation disclosed during counseling. Safety plan in place. | Today · 09:30 | Open |
| Advisory | Medical | UA2022-01002 · Antipolo | Severe asthma – ensure rescue inhaler available during PE. | Yesterday | Monitoring |
Triage Queue
Live list of students waiting at the school clinic for medical, psychological, or dental services
Current Queue
Students waiting for assessment and treatment
| Student No. | Name | Campus | Service | Triage Level | Complaint | Waiting Time | Assigned To | Action |
|---|---|---|---|---|---|---|---|---|
| UA2023-00123 | Dela Cruz, Juan | Cainta | Medical | Emergency | Severe chest pain during PE | 12 min | Nurse 1 | |
| UA2024-00891 | Santos, Ana | Antipolo | Psych | Priority | Panic attack before exam | 8 min | Counselor 2 |
Triage Guidance
- Emergency: Life-threatening, immediate EMS or hospital referral.
- Urgent: Needs immediate clinic management within 10–15 mins.
- Priority: Stable but concerning symptoms / mental health risk.
- Routine: Mild symptoms, can wait or book appointment.
Best Practices
- Always document vital signs for urgent or emergency cases.
- Update triage level after reassessment and before transfer.
- Coordinate with Security for ambulance / transport if needed.
Integration with Skolaris
- Link triage encounters to Student Health Profiles.
- Flag repeated high-acuity visits to Student Affairs & Guidance.
- Sync emergency incidents with Campus Safety reports.
Today's Appointments
All scheduled clinic appointments for today across medical, psychological, and dental services
Scheduled Today
View and manage today's scheduled consultations
| Time | Student | Service | Reason | Campus | Provider | Status |
|---|---|---|---|---|---|---|
| 09:00 | UA2022-00345 · Reyes, Mark | Medical | Follow-up: hypertension | Cainta | Clinic Physician | Checked-in |
| 10:30 | UA2024-00921 · Cruz, Maria | Psychological | Exam-related anxiety | Antipolo | Counselor 1 | Scheduled |
| 14:00 | UA2023-00710 · Santos, Louise | Dental | Tooth extraction assessment | Cainta | Dentist | Scheduled |
Appointment Types
- Consultation: new complaints or non-urgent concerns.
- Follow-up: chronic conditions or monitoring after incident.
- Fitness / Clearance: for PE, varsity, NSTP, internship.
- Psych Session: individual counseling or debriefing.
- Dental: prophy, restoration, extraction evaluation, etc.
Skolaris Integration
- Faculty may view "fit for exam" or "excused from class" notes where applicable.
- Student Hub can show upcoming medical / counseling appointments.
- No detailed diagnosis appears to faculty; only high-level fit-to-attend information.
First Aid & Incident Log
Log of minor and major incidents handled by the clinic (falls, PE injuries, dizziness, heat exhaustion, etc.)
Incident Records
First aid treatments and campus health incidents
| Date & Time | Campus | Student | Incident Type | Initial Assessment | Management | Disposition |
|---|---|---|---|---|---|---|
| Today · 07:50 | Cainta | UA2023-00600 | Asthma attack | Difficulty breathing after climbing stairs | Nebulization, oxygen monitoring | Returned to class with precaution |
| Today · 10:25 | Binangonan | UA2024-00221 | PE ankle injury | Swelling, pain on weight-bearing | RICE protocol, temporary immobilization | Referred to hospital |
Documentation Standards
- Record detailed mechanism of injury for all PE- and lab-related incidents.
- Document vital signs for any head injury, chest pain, or loss of consciousness.
- Note if parents / guardians were informed, and by whom.
- Upload supporting documents (e.g., hospital referral form, incident report) in Skolaris.
Emergency Care Cases
High-acuity cases requiring immediate stabilisation, ambulance activation, or hospital transfer
Emergency Records
Cases requiring immediate medical attention
| Date | Campus | Student | Emergency Type | On-site Management | Transport | Outcome (Initial) |
|---|---|---|---|---|---|---|
| 2025-10-02 | Cainta | UA2021-00210 | Seizure episode | Airway support, lateral position, vital sign monitoring | Ambulance · Partner Hospital | Stable on handover |
Emergency Protocols
- Maintain up-to-date emergency contact numbers and hospital partners per campus.
- Record exact time of onset, vital signs, and time of transfer.
- Attach scanned referral forms and hospital feedback when available.
Coordination with Skolaris
- Flag emergency cases to Student Affairs for follow-up and attendance concerns.
- Inform Academic Board if temporary academic accommodations are recommended.
- Mark students with long-term emergency risk (e.g., seizure, anaphylaxis) in Health Profiles.
Medical Certifications
Manage medical certificates, fitness-to-study, PE clearance, internship clearance, and excuse letters
Certification Records
Issued medical certificates and clearances
| Ref No. | Student | Type | Purpose | Issued By | Issued On | Status |
|---|---|---|---|---|---|---|
| MED-2025-0102 | UA2022-00345 | PE Clearance | Fit to participate in PE, with precautions | Clinic Physician | 2025-11-20 | Active |
Links to Other Offices
- PE clearance automatically visible in Faculty Workspace for relevant instructors.
- Internship medical clearance shared with OJT / Practicum coordinators.
- Excuse-from-exam letters notify Academic Board and Registrar Console.
Confidentiality
- Only "fit / unfit" and general remarks are shared to faculty; no diagnoses.
- Details remain within Health & Wellness and authorized medical staff.
Student Health Profiles
Longitudinal health record per student, integrated with Skolaris Student Hub and Academic Board
Profile Information
Comprehensive health records and history
Key Components
- Basic health information (height, weight, BMI, vital signs history).
- Chronic conditions and risk flags (e.g., asthma, diabetes, dialysis).
- Allergies and drug intolerances.
- Vaccination and immunization record.
- Clinic visit history (medical, psych, dental).
- Clearance and restrictions (e.g., no contact sports, limited lifting).
Sample Profile Layout
Student
UA2022-00345 · Reyes, Mark
BSIT · Year 2 · Cainta
Baseline Metrics
Height: 170 cm · Weight: 78 kg · BMI: 27.0
Last BP: 130/85 · HR: 78 bpm
Conditions & Allergies
- Hypertension – on maintenance medication.
- Allergy: Penicillin (rash, swelling).
Recent Clinic Visits
- 2025-11-19 · Medical · BP follow-up · Maintained regimen.
- 2025-10-02 · First Aid · Dizziness in class, improved with rest.
Clearance & Restrictions
- Fit to join PE, avoid high-intensity bursts without warm-up.
- Bring maintenance medication and water bottle at all times.
Linked Skolaris Modules
- Visible note in Faculty Workspace for PE teachers only.
- Flag in Absence Reason Log if health-related absence is filed.
Immunization & Vaccines
Tracking of school-required immunizations, vaccination drives, and booster campaigns
Vaccination Records
Coverage status and immunization tracking
| Vaccine | Campus | Coverage (%) | Students with 1st dose | Completed | Pending / Declined |
|---|---|---|---|---|---|
| Influenza (AY 2025) | Cainta | 74% | 1,420 | 1,050 | 370 |
Integration with Health Campaigns
- Campaign schedules can be created under Health Campaigns & Vaccination Drives.
- Students can view vaccination reminders in Student Hub.
- Reports can be shared with local LGUs or DOH partners when needed.
Chronic Conditions Registry
Registry of students with chronic illnesses who may require special attention
Registry Records
Students with chronic conditions requiring monitoring
| Student | Campus | Condition | Key Notes | Alerts | Last Review |
|---|---|---|---|---|---|
| UA2019-00011 | Cainta | End-stage renal disease on dialysis | Dialysis 3x/week; avoid scheduling major exams on dialysis days when possible. | Coordination with family | 2025-11-15 |
| UA2021-00210 | Cainta | Epilepsy | Seizure protocol and buddy system in place. | Emergency plan | 2025-11-08 |
Coordination with Academics & Student Affairs
- Can trigger early alerts to Academic Board for students needing special exam schedules or attendance leniency.
- Student Affairs can be notified if health condition affects participation in events or field trips.
- All coordination should respect confidentiality and data privacy regulations.
Health Clearance Requests
Clearances required for enrollment, PE, lab subjects, internships, varsity, and student events
Clearance Requests
Pending and processed clearance applications
| Request ID | Student | Campus | Purpose | Submitted | Status | SLA |
|---|---|---|---|---|---|---|
| CLR-2025-2301 | UA2023-00600 | Cainta | PE 102 – clearance after asthma episode | 2025-11-22 | Under Review | Due in 1 day |
Link to Registrar & Academic Board
- Registrar Console uses clearance status when encoding "Allow enrollment" or "Hold" decisions.
- Academic Board may need clearance before allowing lab, PE, or practicum subjects.
- Students see high-level clearance status in Student Hub (Approved / Pending / Returned) without sensitive medical details.
Psychological Cases
Managed caseload of students receiving ongoing psychological support
Active Cases
Students receiving psychological support and counseling
| Case ID | Student | Campus | Presenting Concern | Risk Level | Status | Next Appointment |
|---|---|---|---|---|---|---|
| PSY-2025-0041 | UA2021-00210 | Cainta | Suicide ideation, family conflict | High | Active | Tomorrow · 13:00 |
Boundaries & Coordination
- Only psychological staff and authorized Health & Wellness personnel can view full case notes.
- Student Affairs and Academic Board receive only essential information for academic support (e.g., "needs flexible deadlines").
- Strict compliance with mental health and data privacy policies.
Counseling Sessions
Scheduled and completed counseling sessions, linked to Psychological Cases
Session Schedule
Upcoming and completed counseling appointments
| Date & Time | Student | Campus | Counselor | Type | Status | Notes |
|---|---|---|---|---|---|---|
| Today · 13:00 | UA2021-00210 | Cainta | Ms. Garcia | Follow-up (High Risk) | Scheduled | Safety plan review |
| Today · 14:30 | UA2024-00891 | Antipolo | Mr. Santos | Walk-in / Debriefing | Completed | Exam anxiety addressed |
Session Types
- Initial Assessment: First meeting with new case.
- Follow-up: Ongoing therapy or check-in.
- Crisis Intervention: Immediate support for acute distress.
- Group Session: Facilitated peer support or workshops.
Documentation Guidelines
- Complete session notes within 24 hours.
- Update risk flags if status changes during session.
- Link sessions to existing Psychological Cases for continuity.
Evaluations & Testing
Psychological evaluations, mental health screening tools, and standardized tests
Evaluation Records
Administered tests and assessment results
| Evaluation ID | Student | Test / Tool | Purpose | Administered By | Date | Status |
|---|---|---|---|---|---|---|
| EVAL-2025-0088 | UA2022-00501 | PHQ-9 | Depression screening | Ms. Garcia | 2025-11-20 | Results Pending |
| EVAL-2025-0087 | UA2023-00123 | GAD-7 | Anxiety assessment | Mr. Santos | 2025-11-19 | Completed |
Available Tools & Tests
- PHQ-9: Patient Health Questionnaire for depression.
- GAD-7: Generalized Anxiety Disorder scale.
- DASS-21: Depression, Anxiety and Stress Scale.
- Career Assessment: Aptitude and interest inventories.
- IQ / Cognitive Testing: For special education referrals (by licensed psychometrician).
Risk Flags & Safety Plans
Students flagged for elevated risk and their active safety plans
Flagged Students
Students with active risk flags and safety plans
| Student | Campus | Risk Type | Risk Level | Safety Plan Status | Last Review | Actions |
|---|---|---|---|---|---|---|
| UA2021-00210 | Cainta | Suicide Ideation | Critical | Active | 2025-11-22 | |
| UA2023-00456 | Antipolo | Self-harm history | Elevated | Active | 2025-11-18 |
Safety Plan Components
- Warning signs and triggers identified.
- Internal coping strategies.
- People and places that provide distraction.
- Emergency contacts (family, counselor, hotline).
- Lethal means counseling (if applicable).
Protocol Reminders
- Review safety plans at every follow-up session.
- Coordinate with Student Affairs for academic accommodations.
- Escalate to external psychiatric referral if risk increases.
- Document all communications with parents / guardians.
Dental Consultations
Record of dental check-ups, treatments, and referrals performed at the school dental clinic
Consultation Records
Dental treatments and procedures performed
| Date | Student | Campus | Procedure | Dentist | Notes | Follow-up |
|---|---|---|---|---|---|---|
| 2025-11-22 | UA2023-00710 | Cainta | Tooth extraction assessment | Dr. Mendoza | Impacted wisdom tooth; referred to oral surgeon | Post-extraction check in 1 week |
| 2025-11-21 | UA2024-00333 | Antipolo | Dental prophylaxis | Dr. Reyes | Routine cleaning completed | 6-month recall |
Common Procedures
- Oral Examination: Initial assessment and charting.
- Prophylaxis: Cleaning and scaling.
- Restoration: Fillings for cavities.
- Extraction: Simple extractions; complex cases referred externally.
- Referral: Orthodontics, oral surgery, periodontics.
Dental Recall & Follow-ups
Track students due for routine dental check-ups or post-procedure follow-up visits
Recall Schedule
Upcoming and overdue follow-up appointments
| Student | Campus | Recall Type | Last Visit | Due Date | Status | Action |
|---|---|---|---|---|---|---|
| UA2023-00710 | Cainta | Post-extraction check | 2025-11-22 | 2025-11-29 | Scheduled | |
| UA2022-00888 | Binangonan | 6-month prophylaxis | 2025-05-15 | 2025-11-15 | Overdue |
Recall Schedule Guidelines
- Routine Prophylaxis: Every 6 months.
- Post-extraction: 5–7 days for healing check.
- Restoration follow-up: 1 week if symptoms persist.
- Orthodontic adjustment: Per orthodontist schedule (external).
Health Campaigns & Vaccination Drives
Plan and monitor campus-wide health initiatives, awareness campaigns, and vaccination drives
Campaign Overview
Active and completed health campaigns
| Campaign | Type | Target Campus | Start Date | End Date | Participants | Status |
|---|---|---|---|---|---|---|
| Flu Vaccination Drive 2025 | Vaccination | All Campuses | 2025-11-01 | 2025-11-30 | 2,340 / 3,500 | Ongoing |
| Mental Health Awareness Week | Awareness | All Campuses | 2025-10-10 | 2025-10-14 | 4,200 | Completed |
Campaign Types
- Vaccination Drives: Flu, Hepatitis B, COVID-19 boosters.
- Awareness Campaigns: Mental health, nutrition, substance abuse prevention.
- Screening Programs: BMI, vision, dental caries surveys.
- Wellness Activities: Fitness challenges, stress relief workshops.
Integration
- Announcements posted to Student Hub and Faculty Workspace.
- Participation tracked and linked to Student Health Profiles.
- Reports exportable for LGU or DOH compliance.
Reports & Analytics
Generate comprehensive health reports, track KPIs, and analyze trends across all modules
Analytics Dashboard
Key metrics and performance indicators
Available Reports
- Clinic Visit Summary (by campus, service type).
- Emergency & Incident Statistics.
- Vaccination Coverage Report.
- Psychological Cases Overview (anonymized).
- Dental Services Utilization.
- Health Clearance Processing Times.
Key Performance Indicators
- Avg. Triage Wait Time: Target < 15 min.
- Clearance SLA Compliance: Target > 95%.
- Vaccination Coverage: Target > 80%.
- Counseling Session Completion: Target > 90%.
Export Options
- PDF summary for administration.
- Excel / CSV for detailed data analysis.
- API integration with Skolaris Analytics Hub.
- Automated monthly email to Health Director.
1,247
Clinic Visits This Term
23
Emergency Cases
74%
Flu Vaccine Coverage
89
Active Psych Cases